 |
 |
|
|
|
|
INTRACES is a comprehensive
enterprise process collaboration application that merges
business processes and document management with the
following functions: |
|
|
 Process Mapping
|
|
Business processes can be pre-designed
and approved for re-use. Process activities are mapped
following parallel and serial paths. Activity related
documents could be attached or created and processed
using workflow cycles. Activity starting date, lead
times, workloads, coordinators, participants, and
eligible job initiators and schedulers are defined for
each process. |
| |
|
Job Scheduling |
|
Jobs are scheduled based on start and
delivery dates and allocated based on users' eligibility
and availability. Alerts, alarms and late notices assure
that related activities and documents are kept
synchronized with the job delivery date. |
| |
|
Document Workflow |
|
Administrative and operational documents
may be created, edited, verified, reviewed, approved and
published in continuous or repetitive cycles. Drafts and
revisions for administrative and operational documents
are available. Participants for each workflow phase can
be automatically or manually assigned and substituted
based on users' calendar availability. Escalation cycles
can be defined. Documents can be interrelated so that
they are processed concurrently, published
simultaneously or merged into one report. |
| |
|
Custom Fields |
|
Text, numeric, tabular, date/time, user
name, limits and calculation fields can be defined as
part of each document entity. Custom fields are
protected during processing and can only be updated and
changed by authorized users with audit trails and
electronic signatures. |
| |
|
Word Processing
Templates |
|
Custom fields are automatically updated
and displayed on Microsoft WordŽ and ExcelŽ templates. |
|
|
|
Compliance & System
Set-up |
|
The
Compliance officer and system administrators have
authority to define the regulatory and IT
environment in which the authorized users can
design and administrate INTRACES. Maintenance classes protect that
only the authorized administrator can perform
specific maintenance. |
|
|
|
|
Adaptation |
|
INTRACES can be configured as a
departmental or a global solution. Panels and messages
can be displayed in different languages. Calendars are
set to define working and non-working days based on the
country where the user is registered. Category labels
provide the functionality to display a segment of the
database based on a predefined set of labels. Each user
can define their document-filing configuration.
|
| |
|
Documents Delivery |
|
Once documents are made effective or
published, they can be delivered via e-mail, fax,
printer or network address. Documents classified as
confidential require special authorization to be
delivered outside the organization. |
| |
|
TOP |
